| EC79 |
Minutes of a Meeting of the Wickhambrook Parish Council Estates
Committee
13th January 2004 at 7.30 p.m. in All Saints Church Meeting
Room |
Present
Cllrs. J. Wilson (Chairman), A. Harrison, K. Merritt
P. Miller, J. Shaw
Clerk P. Miller
Cllr. Wilson apologised for
his non-attendance without notice at the meeting on 9th December
and thanked Cllr. Harrison for taking the chair.
1. Apologies for absence
P. Bayman, A. Mitchell
2. Declarations of interest
in agenda items
There were no declarations of interest.
3.
Minutes of meeting of 9th December
The previously issued minutes were taken as read and signed.
4. Matters arising
There were no matters arising that were not otherwise on the
agenda.
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ACTION |
5. Finance
The following payment were approved:
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| 5.1.1 1086 Suffolk County Council
Grass cutting – recreation ground 923.66 |
|
| 5.1.2 124 Playground Management
Ltd Teen Project – RoSPA inspection 428.88 No.2 a/c |
|
| 5.1.3 1087 D R King & Son Grounds
contract – 4th payment 705.00 |
|
| 5.1.4 1088 Anglia & Midland Sports
Ltd Tennis courts – disabled access 723.80 |
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| 5.2 The following payments were noted: |
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| 5.2.1 1079 Anglian Water Bowls Green
supply 71.16 |
|
| 5.2.2 1084 EIBE-Play Ltd Teen Project
14,307.45 |
|
| 5.2.3 122 Glasdon UK Ltd
Teen Project litter bins 386.12 |
|
| 5.3 The following income was noted: |
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| 5.3.1 Tradition Tiling Donation Teen
Project maintenance 25.00 |
|
5.3.2 New Year Party Fundraising Teen
Project maintenance 394.00
A further £189.01 in cash from the New Year Party income
had been retained by the Clerk against outstanding bills and
costs of the Teen Project opening ceremony.
|
|
| 5.4 Contract – recreation ground grass cutting. Resolved
that the contract with the SCC County Grounds Service be rolled-on
for 2004 at cost of £943.47 + VAT. |
Clerk |
6. Teen Project
6.1 Grants |
|
| 6.1.1 Leisure Services. The Clerk reported that the grant
of £5,500 had still not been received. |
Clerk |
| 6.2 RoSPA post-installation safety inspection. The report
had been received and was satisfactory. Although the accompanying
risk assessment carried a score above the acceptable level this
was mainly due to installation work that was incomplete at the
time of the inspection. Work completed before the site was opened
for use brought the score down to an acceptable level and it
should be reduced further when outstanding works are completed.
The inspector had approved the site for use and had agreed to
photographic confirmation of completion of outstanding items.
|
Clerk |
| 6.3 Outstanding work. Completion date awaited. |
Clerk |
| 6.4 Litter bins. Received and awaiting installation. |
Clerk |
| 6.5 Notices. Wording being confirmed. |
Clerk |
| 6.6 Routine safety inspections. The Clerk reported that he
had carried out weekly inspections and that no safety issues
had arisen. Inspection checklists are being prepared. |
Clerk |
| 6.7 Insurance. The Clerk reported that he had advised the
insurers of the additional cover needed. |
|
| 6.8 Official opening. P. Miller reminded all present that
the opening ceremony had been arranged for 31st January. |
|
7. Tree Warden's Report
|
|
| Nothing reported. |
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| EC80 |
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8. Cemetery
8.1 Metal gates. Post repair ordered. |
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| 8.2 Inspections. No report available. |
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9. Playground
9.1 Routine safety inspections. J. Shaw reported that she had
carried out regular inspections but no new issues had been identified.
However there were signs that other support bars on the Junior
Climber were moving in their sockets. The Clerk agreed to adjust
the securing cams. |
Clerk |
9.2 Maintenance.
|
|
| 9.2.1 Gate catches. Catches to be fitted to second pedestrian
gate and vehicle access gate. |
JW |
9.2.2 Senior climber. Safety mats to be installed when weather
permits.
|
Clerk |
9.3 Disabled (special needs) access. The Clerk reported that
he had downloaded an internet copy of the Government sponsored
report and would circulate it.
|
Clerk |
10. Six Acres
|
|
| 10.1 Disabled access to Tennis Courts. The additional gate
had been installed. The Tennis Club had been requested to seek
quotes for the access path. |
Clerk |
10.2 Disabled access to the Bowls Green. The Chairman of
the Tennis Club had agreed to discuss this with the Bowls
Club and report back. |
Clerk |
10.3 Inspections. A report from A. Mitchell was tabled.
More rabbit holes had been noted and would be attended to.
|
|
| 10.4 Football goals. No response had been received from the
Football Club to the request to remove the small goals. |
|
| 11. Village Greens |
|
| 11.1 Genesis Green. The Clerk reported a request from a resident
for signage of the Green to facilitate identification as an
incorrect delivery of goods had been experienced. The Clerk
was instructed to investigate. |
Clerk |
| 11.2 Signage of Greens. Cllr. Wilson suggested that as the
number of greens is a feature of the village it might be appropriate
to consider special signage of all of them. The Clerk offered
to investigate whether grants are available for this purpose. |
Clerk |
| 11.3 Moor Green protection. P. Miller reported that the No-Parking
signs had still not been completed. It was agreed that the order
be placed with an alternative supplier. |
PM/Clerk |
| 11.3 Attleton Green incursion. There appeared to have been
no further progress with clearing. |
|
12. Date of next meeting
Tuesday 10th February, 7.30 p.m. in All Saints Church Meeting
Room
13. Date of subsequent meeting
9th March; 6th April
14. Any other business
Nothing raised. |
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| Meeting closed at 8.15 p.m. |
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