| EC89 |
Minutes of a Meeting of the Wickhambrook Parish Council Estates
Committee
8th June 2004 at 7.30 p.m. in the MSC Clubroom |
Present
Cllrs. J. Walker, A. Harrison, K. Merritt, P. Bevan (part-time).
P. Miller, P. Bayman, A. Mitchell
Clerk P. Miller |
ACTION |
1. Apologies for absence
None received |
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2. Election of Chairperson
Cllr. Walker was elected unanimously.
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3. Election of Vice-Chairperson
Cllr. Harrison was re-elected unanimously. |
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4. Declarations of interest in agenda items
There were no declarations of interest.
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5. Minutes of meeting of 11th May
The previously issued minutes were taken as read and signed.
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6. Matters arising
No matter raised. |
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7. Finance
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| The Clerk explained that although there were two payments
listed on the agenda the invoices had not been received. |
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| 8. Teen Project |
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8.1 Routine safety inspections. The Clerk reported that he
had carried out weekly inspections. No safety issues had been
noted.
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8.2 Outstanding work. The Clerk reported that following the
on-site meeting with the EIBE Project Engineer, minor remedial
work on the tarmac surface and replacement of the goal net were
the only outstanding issues. The groundworks contractor had
been instructed to repair the tarmac and alternative net materials
were being considered.
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Clerk |
8.3 Paving of entranceways. Completed.
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| 8.4 Re-seeding adjacent areas. Completed. |
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9. Tree Warden's Report
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9.1 The Clerk reported on behalf of the Tree Warden that he
had planted three trees in the Cemetery and one on the island
at the end of Wash Lane.
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| 9.2 Willows at Nunnery Green. The Clerk reported that he had
again contacted Haverbury and been told that their contractors
had a backlog of tree work. Further information awaited. |
Clerk |
| 10. Cemetery |
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10.1 Metal gates. The Clerk reported that the repair appeared
to have been completed but he had been unable to contact the
contractor for confirmation.
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Clerk |
| 10.2 Inspections. P. Bayman reported that he had been unable
to carry out an inspection but planned to do so the following
day and would submit his report to the Clerk. |
PB |
| 11. Chuchyard |
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Cllr. Bevan attended for this item on behalf of the
Parochial Church Council.
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11.1 Repair of gravestone. This had been referred from the
Full Council meeting. An unstable gravestone had been identified
as in need of repair. The PCC had referred the matter to the
Parish Council as being responsible for the maintenance of the
closed churchyard. No descendants of the deceased were known.
Temporary barriers had been erected around the grave.
The Clerk reported that he had obtained a quote of £50
plus VAT for repair.
He then suggested that a policy needed to be established for
dealing with gravestones in the churchyard and the cemetery
– whether to repair or lay down. It was agreed that this
would require consideration by the full Parish Council.
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Clerk |
The Clerk reported that he had been unable to confirm that
the Parish Council had accepted responsibility for the closed
churchyard and this had implications beyond the question of
grave maintenance.
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Clerk/PB |
EC90
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| P. Bayman suggested that responsibility for the old cemetery
and chapel might also need confirming. |
Clerk/PB |
Resolved that the gravestone be laid down for safety while
the questions of responsibility is investigated and a repair
policy established.
Cllr. Bevan agreed to arrange for the laying down to preserve
public safety. |
PB |
12. Playground
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12.1 Routine safety inspections. No report submitted.
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12.2 Maintenance.
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12.2.1 Roundabout. Cllr. Wilson advised that he and Cllr.
Claydon had inspected the roundabout but could not reproduce
the vibration. It was assumed that this had corrected itself.
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12.2.2 Gate catches. Lock to be fitted to the vehicle gate.
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Clerk |
12.2.3 Senior climber safety mat. Awaiting installation.
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PM/Clerk |
12.2.4 Senior swings. P. Miller requested approval to replace
two sets of chains, identified as worn by Borough Council inspector,
and two seats which, though not unsafe, had splits. The Clerk
reported the cost to be £104.50 plus VAT.
Resolved that the seats and chains be purchased. |
Clerk |
| 13. Six Acres |
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13.1 Disabled access to Tennis Courts and Bowls Green. Work
in progress.
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13.2 Ground rents. The Parish Council had resolved that the
rents for 2004/5 be kept at £10 for the Tennis Courts,
£10 for the Bowls Green and £1 for the Pavilion.
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Clerk |
13.3 5-a-side football at Carnival. The Clerk confirmed that
he had written to the Carnival organisers and the Football Club
advising that the Parish Council cannot approve use of the six-acres
for this purpose unless the organisers provide evidence of their
own insurance cover.
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| 13.4 Inspection. A. Mitchell reported that he planned to inspect
the following week. Most known rabbit holes had been filled
and others would be attended to. |
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| 13.5 Insurance claim. The Clerk reported that the personal
injury claim had still not been resolved as the insurers were
awaiting further information on the alleged injury. |
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| 14. Village Greens |
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14.1 Signage of Greens. History Society to be approached for
assistance.
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Clerk |
14.2 Moor Green. No-Parking signs awaiting erection.
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JW |
| 14.3 Inspections. A. Mitchell reported that he had inspected
and identified no problems. |
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15. Grounds maintenance
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15.1 The Clerk identified the grassed area adjacent to the
bowls/tennis pavilion and the hedge alongside the bowls green
as the only parts of the recreation ground and adjacent areas
not covered by the grounds contracts. Agreed in principle that
these be included but cost to be established before firm decision
made.
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Clerk |
| 16. Frequency of meetings |
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| The viability of the committee meeting bi-monthly was discussed.
Agreed that this be tried with the proviso that intermediate
meetings be called if needed. |
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| 17. Date of next meeting |
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| Tuesday 3rd August, 7.30 p.m. in All Saints Church Meeting
Room |
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18. Any other business
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| Nothing raised |
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| Meeting closed at 8.50 p.m. |
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