| EC91 |
Minutes of a Meeting of the Wickhambrook Parish Council Estates
Committee
3rd August 2004 at 7.30 p.m. in the MSC Clubroom |
Present
Cllrs. J. Walker, A. Harrison, K. Merritt,
P. Miller, P. Bayman, J. Shaw
Clerk P. Miller
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ACTION |
1. Apologies for absence
A. Mitchell |
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2. Election of Chairperson
Cllr. Walker was elected unanimously.
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3. Declarations of interest in agenda items
There were no declarations of interest.
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4. Minutes of meeting of 8th June
The previously issued minutes were taken as read and signed.
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5. Matters arising
No matter raised. |
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6. Finance
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| 6.1 |
1120 |
J. Crysell |
Repair to cemetery gate
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50.00 |
| 6.2 |
1122 |
Wicksteed Leisure |
Replacement swing chains and seats |
140.24 |
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Cost increase due to worn shackles and bearings
also being replaced. |
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7. Tree Warden's Report
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The Clerk reported on behalf of the Tree Warden:
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| 7.1 The Tree Warden hoped to attend a seminar in October. |
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| 7.2 Additional free trees were being sought for planting around
the village and at the school. |
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| 8. Cemetery |
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| 8.1 Inspections. P. Bayman submitted a report: |
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| 8.1.1 Gutters at front of chapel need cleaning. The Clerk
was instructed to arrange. |
Clerk |
| 8.1.2 The rubbish bins outside the chapel had not been emptied
and cuttings had been dumped adjacent. The Clerk was instructed
to investigate the arrangements for clearing the bins. |
Clerk |
| 8.1.3 The sheet of corrugated iron had reappeared. |
Clerk |
| 8.1.4 Grave diggers equipment had been left adjacent to the
North hedge. |
Clerk |
| 8.2 Metal gates. The Clerk confirmed that the repair had been
completed. |
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| 8.3 Chapel security. The Clerk reported that the chapel door
had been forced on two occasions. No damage had been done but
the incidents had been reported to the police. The Clerk had
made the doors more secure but more permanent work was needed.
The Clerk was instructed to arrange this. |
Clerk |
| 8.4 Old grave markers. After discussion it was resolved that
no action be taken as the cost of permanent installation was
likely to be prohibitive. However it was agreed that if the
cemetery plan were to be available on the village website the
details from the markers should be included. |
Clerk |
| 9. Chuchyard |
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| 9.1 Prior to the start of the meeting Cllrs. Walker and Merritt,
P. Miller and the Clerk had made a site inspection as a result
of which the following was reported: |
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| 9.1.1 Potential hazards had been noted and a more detailed
risk assessment was essential. |
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| 9.1.2 The insecure memorials on the outer wall of the church
had not been barriered as advised. |
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| 9.2 Repair to gravestone. The Clerk reported that the work
had been done this day. The repairers had identified two other
insecure and potentially hazardous headstones and the Clerk
had agreed to these being re-installed at the same time at an
additional cost of £25 + VAT. This was approved. |
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| 9.3 Maintenance responsibility. The Clerk reported that the
PCC had been invited to the meeting but had not responded. His
research of past Parish Council minutes appeared to confirm
that the Parish Council had accepted responsibility for maintenance.
Resolved that the PCC be invited to the next meeting so that
this matter could be fully discussed. |
Clerk |
| 9.4 Safety inspections. It was agreed that a full risk assessment
followed by regular inspections was essential and should be
discussed with the PCC. |
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9.5 Public liability insurance. Position to be confirmed.
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Clerk |
EC92
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| P. Bayman suggested that responsibility for the old cemetery
and chapel might also need confirming. |
Clerk/PB |
Resolved that the gravestone be laid down for safety while
the questions of responsibility is investigated and a repair
policy established.
Cllr. Bevan agreed to arrange for the laying down to preserve
public safety. |
PB |
10. Playground
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10.1 Routine safety inspections. J. Shaw confirmed that she
had carried out regular inspections and that no safety issues
had been noted.
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10.2 Maintenance.
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10.2.1 Vehicle gate lock fitted.
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10.2.2 Senior swings. The Clerk had installed the new chains
and seats.
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Clerk |
| 10.2.3 Senior climber safety mat. Awaiting installation. |
Clerk |
| 10.2.4 The roundabout seats are deteriorating. |
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| 10.2.5 Bars on the Junior Climber still moving in their collars.
The Clerk agreed to inspect. |
Clerk |
| 11. Teen Project |
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| 11.1 Routine safety inspections. The Clerk reported that he
had carried out weekly inspections. No safety issues had been
noted. |
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11.2 Outstanding work. The Clerk reported that the goal net
had still not been installed nor had the minor remedial been
carried out despite reminders to the equipment suppliers. He
proposed writing to the suppliers suggesting that the work be
carried out by a local contractor and invoiced to the supplier.
This was approved. A percentage of the equipment cost is still
retained.
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Clerk |
| 11.3 Outstanding Sport England grant. Cannot be claimed until
the project is fully completed but Sport England has confirmed
that no immediate action is required. Amount less than retention. |
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| 12. Six Acres |
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12.1 Inspections. In the absence of A. Mitchell no report
was available.
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12.2 Disabled access to Tennis Courts and Bowls Green. Work
completed.
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12.3 Ground rents. Invoices issued.
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12.4 Five-a-side football at Carnival. This had been held
on the MSC area.
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| 12.5 Future of the Bowls Club. situation outlined for the
benefit of the lay members. Agreed that the lay members should
attend the proposed meeting with the Bowls Club and MSC. |
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| 12.6 Use by motor vehicles. The Clerk reported that he had
received complaints of motorbikes being ridden on the recreation
ground. He said that he was unaware of any prohibition but considered
that if one were to be introduced it would have to apply to
all motor vehicles. However he proposed to investigate the implications
and insurance position further. |
Clerk |
| 12.7 Access. P. Miller reported that the access road adjacent
to the school had been obstructed on a number of occasions restricting
vehicle access to the tennis courts. The Clerk commented that
he was concerned that it could restrict access for service and,
more seriously, emergency vehicles. Advice was awaited as to
whether the access had been adopted by Highways. The Clerk was
instructed to contact the adjoining property owner and the school.
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Clerk |
| 13. Village Greens |
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13.1 Inspections. In the absence of A. Mitchell no report
was available.
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13.2 Signage of Greens. The Clerk reported that he had written
to the History Society seeking their assistance.
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13.3 Moor Green. No-Parking signs awaiting erection.
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JW |
14. Grounds maintenance
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14.1 The Clerk reported that he had not contacted the grounds
contractor regarding the area adjacent to the bowls green in
view of the current discussion regarding the future of the facility.
It was agreed that no further action be taken at this time.
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| 15. Date of next meeting |
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To be confirmed
(Provisionally Tuesday 7th September, 7.30 p.m. in All Saints
Church Meeting Room.)
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Clerk |
16. Dates of subsequent meetings.
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| To be arranged. |
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18. Any other business
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| The Clerk reported a request from the MSC, via the Parish
Council’s representative, for assistance with the cost
of repairing the fence between the car park and the recreation
ground. The Clerk was instructed to seek quotes from the MSC
for consideration at the next meeting. |
Clerk |
| Meeting closed at 9.18p.m. |
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