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Minutes of a Meeting of the Wickhambrook Parish Council Estates
Committee
9th September 2003 at 7.30 p.m. in All Saints Church Meeting
Room |
Present
Cllrs. A. Harrison (Vice-chairman), K. Merritt, P. Bevan
J. Shaw, P. Miller, A. Mitchell, P. Bayman
Clerk P. Miller
1. Apologies for absence
Cllr. J. Wilson
In the absence of the Chairman,
Cllr. Harrison took the chair.
2. Declarations of interest in agenda
items
There were no declarations of interest.
3.
Minutes of meeting of 12th August
The previously issued minutes were taken as read and signed.
4. Matters arising
There were no matters arising that were not otherwise on the
agenda.
5. Finance
There were no financial matters to consider.
6.
Teen Project
6.1 Fund balance £63,257.19 including all grants and pledges.
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ACTION |
| 6.2 Grant applications |
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| 6.2.1 Sport England. The outstanding query of the ‘tennis
wall’ had been resolved and funds can now be drawn down.
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| 6.2.2 Foundation for Sport and the Arts. No response. Agreed
that this item be taken off the agenda. |
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| 6.3 Spoil removal. EIBE have been asked to quote. |
Clerk |
| 6.4 Trees removal. Trees to be identified. |
PM/Clerk |
| 6.5 Order and installation. The order has been placed and
the supplier’s installation schedule is awaited. |
Clerk |
7. Cemetery
7.1 Metal gates. Based on information from a general contractor
it was agreed that fencing specialists be asked to quote. Re-painting
of the gates would then be subject to a separate contract.
|
Clerk |
7.2 Inspections. P. Bayman had inspected the Cemetery on
9th September and reported:
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| 7.2.1 The dead shrub/tree referred to at the previous meeting
is probably not a safety risk but is unsightly and should be
removed. |
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| 7.2.2 Weeping Ash at South-East corner has branches
down to head level and should be trimmed. |
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7.2.3 Brambles are growing through some trees and should be
pruned or removed.
It was agreed that all three items be referred to the grounds
contractor. |
Clerk |
8. Playground
8.1 Routine safety inspections. J. Shaw reported that weekly
inspections had been made. The only new problem found was that
the safety barriers of the junior swings are looser than normal.
It is probable that this is due to shrinkage of the ground due
to the dry weather. The Clerk agreed to check. |
Clerk |
8.2 Maintenance.
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8.2.1 Gate catches. Catch to be fitted to second gate.
|
JW |
8.2.2 Junior swings. Replacement seats and chains to be installed.
|
Clerk |
| 8.2.3 Senior climber. Safety mat prices being obtained. |
Clerk |
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| 8.2.4 Junior climber. The Clerk reported that the bar of the
walkway appeared to be an inference fit in its collar with no
other securing. The equipment manufacturer is no longer in business.
The Clerk would try to fit a securing bolt. P. Bayman offered
assistance if needed. |
Clerk/PB |
8.2.5 Fencing, Two missing pales to be replaced.
The fencing feels a little insecure at present due to shrinkage
of the soil around the posts. Clerk
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8.3 Disabled (special needs) access. J. Shaw agreed to study
the RoSPA and Wicksteed documents and report.
|
JS |
9. Six Acres
9.1 Agreements for sports facilities. The agreements had been
approved and will be issued to the clubs for signature.
|
Clerk |
9.2 Personal injury claim. No further information received
(see 9.4.3). Clerk
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| 9.3 Additional football pitch. No response received. There
seems to be some question over whether the Football Club can
support the need for a second pitch. |
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9.4 Inspections. Clerk
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9.4.1 A. Mitchell had carried out an inspection on 8th September
and reported that the old goal frame was bent and appeared to
have been used a swing.
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| 9.4.2 Bonfire debris. The Clerk advised that the information
he had given to the August meeting had been incorrect. The site
has not been cleared but Youth Club organisers are trying to
arrange clearance. |
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9.4.3 Insurance requirement. The Clerk reported that the insurers
have requested confirmation that a documented inspection and
maintenance programme is in place. He proposed to give an affirmative
response but to point out that it must be recognised that this
is an open, natural site.
This was approved. |
Clerk |
9.5 Broken drainage pipes. No response having been received,
the Clerk was instructed to offer to arrange for repair and
to invoice the landowner/tenant.
|
Clerk |
10. Village Greens
10.1 Coltsfoot Green safety rail. A DIY repair appeared to have
been made. County Cllr.
J. Midwood had agreed to progress the matter up with Highways.
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| 10.2 Moor Green parking. With reference to the suggested notice
of a fine for parking, the Clerk suggested that this could present
problems unless such fines are collected regularly. After discussion
it was resolved that this course should not be considered and
that simple ‘No Parking’ signs should be ordered.
|
Clerk |
10.3 Attleton Green incursion. There appeared to be no
further progress in clearing.
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10.4 Inspections. A. Mitchell had carried out an inspection
on 8th September:
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10.4.1 Genesis Green. Some surface damage from contractors’
vehicles had been made good.
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10.4.2 Attleton Green. Pond dried up and overgrown. Edge
damaged at road corner.
The Clerk pointed out that the there had been no maintenance
on the pond since it had been cleared in 1999. It was agreed
that the grounds contractor should be asked to inspect the
pond with a view to clearing. |
Clerk |
10.4.3 Moor Green. Hedgerow needs tidying. To be referred
to grounds contractor.
|
Clerk |
11. Date of next meeting
Tuesday 7th October, 7.30 p.m. in All Saints Church Meeting
Room
12. Date of subsequent meeting
11th November; 9th December
13. Any other
business
Nothing raised. |
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| Meeting closed at 8.40 p.m. |
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