| EC96 |
Minutes of a Meeting of the Wickhambrook Parish Council Estates
Committee
2nd November 2004 at 7.30 p.m. in the MSC Pavilion |
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ACTION |
Present
Cllrs. J. Walker, A. Harrison, P. Bevan
P. Miller. J. Shaw
Clerk P. Miller
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1. Apologies for absence
Cllr. K. Merritt, P. Bayman |
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2. Declarations of interest in agenda items
No declarations
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3. Minutes of meeting of 14th September
The previously issued minutes were taken as read and signed.
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4. Matters arising
No matter raised. |
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5. Finance
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| 7.1 The following payments were noted: |
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| 5.1.1 |
J. Crysell |
Chapel security & gutter clearing
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33.80 |
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| 5.1.2 |
Griffin Fencing |
Teen Project goal net |
293.75 |
No.2 a/c |
| 5.1.3 |
D.R. King & Son |
Grounds contract – 2nd payment |
2350.00 |
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| 5.2 The following income was noted: |
| 5.2.1 |
Suffolk C.C. |
Locality Fund donation from County Cllr. |
636.00 |
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6. Tree Warden's Report
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Cllr. Bevan reported that he would be requesting 4 trees for
the school, 2 for Coltsfoot Green and 1 for the Cemetery under
the free tree scheme. No other sites were suggested.
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| 7. Cemetery |
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7.1 Safety inspections.
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7.1.1 The Clerk reported that concerns raised on the inspection
of 3rd August had been resolved.
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| 7.1.2 A report from P. Bayman dated 2nd November was tabled
and indicated no concerns. |
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8. Churchyard
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8.1 Safety inspections.
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8.1.1 It was agreed that, as this is a closed
churchyard, quarterly safety inspections should be sufficient.
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8.1.2 The Clerk reported that he had produced
a draft inspection report form based on that used for the Cemetery
and would pass a copy to Cllr. Bevan for consideration.
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8.1.3 Cllr. Bevan reported that the historic
memorials attached to the wall of the church had been repaired.
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8.1.4 Cllr. Bevan reported that his recent inspection
had indicated that some minor headstone repairs are needed although
these do not present a safety hazard at present. The Clerk advised
that it would be most cost effective if all repairs are identified
for one contract.
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PB |
| 8.2 Conservation area. This had not developed
well as a wildlife site and had become severely overgrown. It
was agreed that the area be reduced to that suggested by the
PCC and that the grounds contract specification be adjusted
accordingly. |
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| 9. Playground |
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9.1 Safety inspections. J. Shaw reported that she had carried
out regular inspections and that no safety issues had been noted.
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| 9.2 Maintenance. |
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| EC97 |
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9.2.1 Senior swings. Replacements awaiting installation.
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Clerk |
9.2.2 Junior climber. Adjusting the cams on the walkway support
bar requires some disassembly. In the meantime there does not
appear to be a safety hazard providing the bar is knocked back
into place as necessary.
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Clerk |
9.2.3 Senior climber safety mat. Awaiting installation
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Clerk |
9.2.4 Roundabout. Agreed that the Clerk should arrange for
replacement of the worn seats..
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Clerk |
| 9.3 Access. J. Shaw reported that the ground to and under
the first pedestrian gate had become extremely worn and muddy.
It was agreed that a hard surface path be considered and the
Clerk was instructed to seek quotes. |
Clerk |
| 10. Teen Project |
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| 11.1 Routine safety inspections. The Clerk reported that he
had carried out weekly inspections. No safety issues had been
noted. |
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10.2 Outstanding work. The goal net had been installed satisfactorily.
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| 10.3 Dogs. J. Shaw reported that dogs appeared to be soiling
the facility. The Clerk was instructed to discuss with the Animal
Warden. |
Clerk |
| 11. Six Acres |
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11.1 Inspections. In the absence of A. Mitchell no report
was available. The Clerk was instructed to confirm whether A.
Mitchell was still able to carry out these inspections.
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Clerk |
11.2 Emergency/disabled access. The Clerk reported that he
had discussed with the Headteacher and received approval for
marking the roadway adjacent to the tennis courts as no/disabled
parking to ensure clear access for service and emergency vehicles.
The Clerk was instructed to seek a contractor.
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Clerk |
11.3 School parking. The Clerk reported that the Headteacher
is to discuss with the governors the possibility of applying
to the Parish Council to lay protective matting on the grassed
area adjacent to the tennis courts to provide for additional
parking.
It was noted that this area is poorly drained.
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| 11.4 Road safety. Cllr. Bevan drew attention to the risk of
children using the footway from Thorns Close running into the
path of vehicles using the school access road as visibility
is restricted by the adjacent barn and suggested that a speed
hump on the road would improve safety. The Clerk advised that
the footway had been provided by the County Council under its
Safety-to-School scheme. It was agreed that the matter be referred
to the school governors. |
PB |
| 12. Village Greens |
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12.1 Inspections. In the absence of A. Mitchell no report
was available. The Clerk was instructed to confirm whether A.
Mitchell was still able to carry out these inspections.
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Clerk |
12.2 Moor Green. No-Parking signs awaiting erection.
The Clerk reported that the roadside edge of the Green had been
further eroded by vehicles. |
JW |
| 13. Grounds Maintenance |
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Resolved that the contract for 2005/6 should include the grass
and hedges adjacent to the bowls/tennis pavilion, the revised
churchyard conservation area and clearing of the ditch and pond
on Coltsfoot Green. The Clerk was instructed to obtain a quote
from the existing contractor.
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Clerk |
| 14. Date of next meeting |
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| Tuesday 4th January 2005, 7.30 p.m., venue to be confirmed. |
Clerk |
15. Dates of subsequent meetings.
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| To be arranged. |
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16. Any other business
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| Nothing raised |
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| Meeting closed at 9.02p.m. |
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