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Minutes of a Meeting of the Wickhambrook Parish Council Estates
Committee
9th December 2003 at 7.30 p.m. in All Saints Church Meeting
Room |
Present
Cllrs. A. Harrison (Vice-chairman), K. Merritt, P. Bevan,
P. Miller, J. Shaw, P. Bayman
Clerk P. Miller
1. Apologies for absence
A. Mitchell
2. Declarations of interest in
agenda items
There were no declarations of interest.
3.
Minutes of meeting of 11th November
The previously issued minutes were taken as read and signed.
4. Matters arising
There were no matters arising that were not otherwise on the
agenda.
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ACTION |
5. Finance
The following payment were noted:
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| 5.1.1 120
EIBE-play LTD Teen Project 2nd
payment on account 25,000.00 No.2 a/c |
|
| 5.1.2 Landfill Tax Grant of £2,500
for Teen Project paid direct to EIBE-play Ltd. by Suffolk Environmental
Trust |
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| 5.2 The following income was noted: |
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| 5.2.1 BACS Sport England
Teen
Project grant
25,868.00 No.2 a/c |
|
| 5.2.2 100075 Plumbers Arms Gun Club
Teen project donation 166.58
No.2 a/c |
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| 5.2.3 100076 Christmas Fair Teen
Project fundraising 428.04 No.2 a/c |
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| 5.2.4 100077 C. Tomsett Teen
Project donation
30.00 No.2 a/c |
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6. Teen Project
6.1 Fund balance £11,277.91 including all grants and pledges. |
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| 6.2 Grants drawdown |
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| 6.2.1 Sport England. £2,874 balance to be drawn down
on completion of installation. |
Clerk |
| 6.2.2 Leisure Services. Grant payment of £5,500 awaited. |
Clerk |
| 6.3 Installation |
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| 6.3.1 Progress. Installation due to be completed 10th December |
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| 6.3.2 RoSPA inspection. Arranged for Thursday 11th December.
Cost £350. |
Clerk |
| 6.3.3 Litter bins. Two ordered @ £165.31 each plus VAT.
Type Glasdon “Topsy”, keyless locking, colour red,
fitted with “Fire-expire” safety mechanism. |
Clerk |
| 6.3.4 Safety notices. Insurance requirements received and
detail confirmation to be obtained from RoSPA at site inspection.
Agreed that the notices should be laminated and mounted under
transparent plastic to facilitate changes to wording. |
Clerk/PM |
7. Tree Warden's Report
7.1 Cllr. Bevan tabled a map, drawn up in conjunction with the
grounds contractor, indicating a number of trees and hedges
on the Cemetery, Recreation Ground and Coltsfoot Green which
need pruning and/or thinning for cosmetic or safety reasons.
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7.2 New tree planting. P. Bayman questioned the proposed
location in the Cemetery and whether the trees might impede
future hedging.
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| 7.3 Six Acres bottom boundary. P. Bayman pointed out that
the trees were a requirement of the planning approval for the
infilling of the six-acres and that this could effect proposals
to thin them. |
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| 7.4 It was considered desirable to seek further
independent advice and the Clerk was instructed to contact the
Borough Tree Officer. |
Clerk |
| 7.5 The Clerk was instructed to advise the MSC
of safety concerns about some of the trees adjacent to the car
park and on the Recreation Ground. |
Clerk |
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8. Cemetery
8.1 Metal gates. Quote awaited. |
Clerk |
8.2 Inspections. P. Bayman had inspected the Cemetery on 9th
December – report tabled – nothing new had been
noted.
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8.3 Trees. P. Bayman suggested that the evergreens alongside
the path to the Chapel should be considered for cosmetic pruning.
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8.4 Overgrowth. Implications of overgrown hedges and shrubs
were discussed. The Clerk advised that they could represent
hazards and further risk assessment should be considered. The
possibility of a voluntary working party to undertake pruning
was suggested.
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9. Playground
9.1 Routine safety inspections. J. Shaw reported that she had
carried out regular inspections but no new problems had been
identified.
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9.2 Maintenance.
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| 9.2.1 Gate catches. Catches to be fitted to second pedestrian
gate and vehicle access gate. |
JW |
9.2.2 Senior climber. Safety mats had been received and would
be installed when weather permits.
|
Clerk |
9.3 Disabled (special needs) access. The Clerk reported that
he had requested copies of a Government sponsored report but
that it had not yet been received.
|
Clerk |
10. Six Acres
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| 10.1 Disabled access to Tennis Courts. Included in 2004/05
budget/precept. The Clerk reported that the Tennis Club had
received a quote for the work based on the work being done within
the next 2/3 weeks while the contractor has other installations
in the area. As it appeared that the cost would otherwise be
higher it was agreed that this should be recommended. |
Clerk |
| The Clerk recommended that the installation should include
hard surface access from the roadway as the ground in this area
can be waterlogged even during the Summer. This was agreed for
further discussion with the Tennis Club. |
Clerk |
10.2 Personal injury claim. No further information received.
Agreed that this be removed from the agenda until a response
is received from the insurers. |
Clerk |
10.3 Inspections. In the absence of A. Mitchell no report
was available. |
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| 10.4 Broken drainage pipes. As the landowner had advised that
the work would be done it was agreed that this be removed from
the agenda but the situation kept under review |
Clerk |
| 11. Village Greens |
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| 11.1 Inspections. In the absence of A. Mitchell no report
was available. |
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| 11.2 Moor Green protection. P. Miller reported that the No-Parking
signs had not been completed due to a breakdown of the production
machine. |
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| 11.3 Attleton Green incursion. The Clerk reported that no
further clearance appeared to have been carried out. |
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12. Date of next meeting
Tuesday 13th January 2004, 7.30 p.m. in All Saints Church Meeting
Room
13. Date of subsequent meeting
10th February, 9th March
14. Any other business
Nothing raised. |
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| Meeting closed at 8.55 p.m. |
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