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Minutes of a Meeting of the Wickhambrook Parish Council
15th April 2004 at 7.30 p.m. in All Saints Church Meeting
Room |
Present
Cllrs. J. Wilson (Chairman), S. Sumner, A. Harrison, K. Merritt
, J. Claydon, J. Walker
County Cllr. J. Midwood
Clerk P. Miller.
The February meeting had been
cancelled due to the Clerk being indisposed.
1. Apologies for absence
P. Bevan; Borough Cllr. D. Redhead
2. Minutes
of Meeting of 25th March 2004
The previously issued minutes were then taken as read and signed.
3. Matters arising.
Minute 22.1 The Clerk reported that he had referred the matter
of the Willow trees at Nunnery Green to the Borough Council
and had received an acknowledgement.
4. Declarations
of interest in agenda items.
Cllr. Walker re. Planning application SE/04/1614/P, Crows cottage.
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ACTION |
5. Reports
5.1 County Cllr. |
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5.1.1 Locality Fund. In response to a question from the Clerk.
Will consider assistance with the cost of providing disabled
access to the Tennis Courts and Bowls Green. The Clerk agreed
to provide further detailsof the project and costs.
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Clerk |
5.1.2 Roadworks. Need for repairs is still being chased. However
the Highways budget had been cut for unclassified roads and
little used footways.
Cllr. Wilson drew attention to the condition of the road from
Thorns Corner to Attleton Green which is breaking up due to
constant water flow.
The Clerk drew attention to the condition to the road in Coltsfoot
Close, particularly at the entrance. Also to the roads in Nunnery
Green/Boyden Close – the County Cllr. advised that Highways
had assured her that major remedial works were planned for this
Summer. |
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6. Clerk’s Report
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6.1 Borough Council Open Day. Circulated. No action required.
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6.2 Parish Conference. Circulated. No action required.
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6.3 Clerks and Councils Direct, March issue. Circulated. No
action required.
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6.4 SALC AGM. Agreed that Cllr. Sumner attend. Place to be
reserved.
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Clerk/SS |
6.5 DTI/DEFRA Rural Broadband information. Circulated. Agree
that this be referred back to Cllr. Bevan for further attention.
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Clerk/PB |
6.6 CPRE newsletters. On circulation.
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| 6.7 Wildlife Trust courses information. On circulation. |
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| 7. Finance |
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| 7 .1 The following payments were approved: |
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| 7.1.1 |
1099 |
P. Bevan
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Car expenses – Broadband meeting |
8.38 |
| 7.1.2 |
1100 |
P. Bevan |
Car expenses – Hedgerow Survey meeting |
8.38 |
| 7.1.3 |
1101 |
SALC |
Cllrs. training course fee |
58.75 |
| 7.1.4 |
1102 |
PCC |
Donation re. use of meeting room |
47.25 |
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| 7.2 The following income was received: |
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| 7.2.1 |
100082 |
Easter Fair |
Teen Project maintenance fundraising |
250.00 No.2 a/c |
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| 9963 |
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| 8. Planning |
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8.1 The following applications had been considered by the
Parish Council on circulation:
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8.1.1 SE/04/1600/P – Sunnydale Wash Lane – removal
of agricultural condition – objection
potential value increase not considered adequate reason for
removal; need for local housing for agricultural workers; quoted
valuations appeared to be outdated.
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8.1.2 SE/04/1614/P – Crow Cottage – swimming pool
pavilion – no objection
Cllr. Walker had made no comment on circulation – declared
interest.
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8.1.3 SE/04/1659/P – Cloak House – extensions
– no objection
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8.2 The following applications granted/refused by the Borough
Council or withdrawn were noted:
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| 8.2.1 SE/04/1294/P – Rosedale, Wickham Street - extensions
– granted |
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9. Annual Parish Meeting
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9.1 Date and venue. Wednesday 19th May, 7.30 p.m. in the MSC
Pavilion.
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9.2 Financial statement for year ending 31st March 2004. The
Clerk issued copies. The statement was approved for presentation
to the Annual Parish Meeting.
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9.3 Crystal Biscuit Barrel award. The Clerk reported on behalf
of Cllr. Bevan that Ivy Haygreen had agreed to accept the award.
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| 9.4 Retirement presentation. Cllr. Wilson reported that he
had purchased the agreed book. After discussion it was agreed
that an additional gift be purchased. |
JW |
| 10. Estates Committee |
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10.1 Minutes of meeting of 6th April had been issued.
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10.1.1 The Committee had approved the request for access across
a corner of Moor Green subject to the provision of a high curb
to prevent further incursion.
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| 11. MSC |
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11.1 Representatives report. Cllr. Sumner reported that there
had been no Trustees meeting.
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11.2 In response to a question, Cllr. Claydon, Chairman of
the MSC, advised that:
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11.2.1 The disabled access ramp to the Pavilion had been completed.
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11.2.2 The disabled toilet installation is progressing.
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11.2.3 Hot water supply has to be provided to existing toilets.
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11.2.4 Work has had to be carried out to the Kitchen to meet
hygiene standards.
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11.2.5 Resealing of the Hall floor is being investigated but
there is a damp problem.
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11.3 Public Liability insurance. The Clerk reported that information
from the insurers indicated that transferring cover for the
upper part of the recreation ground to the Parish Council’s
policy would be unlikely to materially reduce the premium for
the MSC insurance.
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| 11.4 Management of the recreation ground. A suggestion that
the Parish Council take over responsibility for the upper part
of the recreation ground was discussed briefly. It was agreed
that should the MSC trustees wish this to be considered then
a joint meeting should be called. |
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| 12. United Charities representatives report |
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| Cllr. Wilson reported renovation work to be proceeding and
it is hoped to complete in May. An official re-opening is being
planned. |
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| 13. Hedges, Verges, Roads and Drains |
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| 13.1 Thorns Close house numbering. Borough response awaited. |
Clerk |
13.2 Roadworks. The Clerk suggested that potholes and other
needed works be photographed for referral to Highways.
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| 14. Rights of Way |
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| Nothing reported. |
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15. Date of next meeting
Thursday 27th May, 7.30 p.m. in All Saints Church Meeting Room
– Annual Parish Council Meeting
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16. Dates of subsequent meetings
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| 24th June; 22nd July. |
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| 9967 |
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| 22. Any other business |
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| 17.1 Use of the Pavilion for meetings. As the Pavilion now
has disabled access it was agreed that meetings should return
there with the proviso that the Parish Council be a keyholder
in view of past access problems. Cllr. Sumner was instructed
to raise this at the next MSC Trustees meeting. |
SS |
| 17.2 The Clerk advised that he would be on holiday from 17th
to 25th April and that any outstanding planning applications
should be returned to Cllr. Wilson. It had been arranged for
Planning Dept. to address new applications to Cllr. Wilson during
the period. |
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17.3 Representation at meetings of the Borough Planning Committee.
The Clerk reported advice from the Monitoring Officer that Cllrs.
cannot make representations to the Committee as a member of
the public since they cannot divorce themselves from the office
of Parish Councillor. It had been confirmed that to do so, even
in relation to a planning application of their own, would put
them in breach of the Code of Practice.
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| Meeting closed at 8.45p.m. |
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